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Administration Assistant

Job Requisition No.:  21252
Category:  Shore-Based

Reporting structure

Reports To:

Shipbuilding Director

Direct Reportees:



Job Locations:

  1. Busan, South Korea
  2. HSHI Shipyard, Samho, South Korea
  3. HHI Shipyard, Ulsan, South Korea
  4. HANWHA Shipyard, Geoje-si, South Korea

Job Summary and Purpose

Provide secretarial and administrative support to Shipbuilding Director and support Project Management Team (PMT) to ensure an efficient and operational project office.


Key Accountabilities:

  • Prepare business letters and memos as directed by the Shipbuilding Director or designee.
  • Responsible for administration of processing items through the Management of Change system and maintaining the project log.
  • Assist in compilation of the project weekly activity report. 
  • Maintain department files and records. Index and maintain all records and ensuring all records held are retrievable.
  • Maintain an adequate stock of standard office supplies on-hand to permit efficient office operation, and the contact points for ordering special supplies when needed.
  • Maintain staff attendance and leave records.
  • Maintain department contact lists, including vendor/maintenance organizations who may be contacted for the repair and/or replacement of office equipment.
  • Assist in making travel arrangements for staff personnel as may be needed.
  • Assist in maintaining a smooth flow of communications with other entities in the shareholder organizations as directed by the Shipbuilding Director.
  • Track and updates the project administration budget, including the office budget and site budgets.
  • Assist with all schedule coordination efforts to ensure issues at all phases of the project through vessel delivery are addressed in a timely manner.


Generic Accountabilities:


Safety, Health, Environment & Quality (SHEQ):

  • Adhere to all relevant SHEQ policies, procedures, instructions, and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.


Policies, Systems, Processes & Procedures:

  • Follow all relevant departmental policies, processes, and procedures so that work is carried out in a controlled and consistent manner.



  • Carry out any other related duties as directed by Shipbuilding Director to support the shipbuilding initiatives and projects.

Qualifications, Experience and Job Skills


  • High school education (or higher), with some technical familiarity.



  • Minimum two (2) years’ experience as a secretary/administrative assistant in a technical project environment, preferably the oil and gas industry or with a ship owner/operator, responsible for the design and construction of large vessels.
  • Some knowledge of ships and marine nomenclature.


Job Specific Skills:

  • Excellent written and spoken English language skills.
  • Proficient in the use of word processor, spreadsheet, and presentation software (especially Microsoft Word, Excel, and PowerPoint), including the ability to prepare professional reports and presentations.
  • Ability to work with figures and to present summary figures in a clear, concise manner.

Administration Assistant


Job Segment: Administrative Assistant, Project Manager, Administrative, Technology

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