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Contracting Officer

Job Requisition No.:  15097
Category:  Shipyard
Reporting structure

Reports To:   Senior Contracting Officer
Direct Reports:    NIL

Job Summary and Purpose

Ensure that contracting activities (tactical and transactional) for acquisition of third party services are conducted in a fair and transparent manner and in accordance with the Company policies and procedures. Effectively manage expenditure on third party services to improve overall performance (Supplier Performance Management) in terms of cost and value added to the Company.

Accountabilities

Key Accountabilities:

Operational Management:
1)    Undertake ‘front to end’ contracting activities involving all of the required activities such as but not limited to Strategy development; Pre-qualification exercise; preparation and issue of Request for Quotation (RFQ), Request for proposal (RFP), Invitation to Tender (ITT); tender evaluation and clarification, including clarification meetings; negotiation; contract preparation and award; post-award monitoring and administration; and finally performance management process for all assigned contracts / Project related Contractor sourcing categorized as medium to low risk and value.
2)    Generate and manage all entries in SAP to ensure that all transactions, commitments, and expenditures are duly captured and tracked.
3)    Advise and support internal stakeholders on appropriate contracting strategies, contract forms, risk vs. incentive and total cost models based on contract arrangement requirements and select the appropriate remuneration methods. 
4)    Select the standard contract model and where applicable prepare special terms and conditions in consultation with the Legal, Finance and other division/departments as may be required to protect the interest of the Company and mitigates risk.
5)    Interpret the contractual arrangement and obligations and support the contract holders in discussions related to variations, disputes or claims highlighting commercial and contractual issues.
6)    Prepare the complete sourcing program and timelines for the assigned contract strategies included in Contract Plan / Project Planning based on the priority of each activity and execute accordingly by obtaining respective TOFA approval in accordance with the Company policies and procedures. 
 

Relationship Management:
7)    Negotiate and administer various types of contractual commitments / project related commitments so that approvals, extensions, modifications and amendments, supplemental funding requests, notifications, close outs, and other actions are handled promptly.
8)    Liaise with relevant internal stakeholders and subject matter experts in other functions (Finance, Legal, SHEQ, Commercial, Project Team etc.) on matters related to contracts / projects.
 

Accountabilities - 2

Contracts Management:
9)    Assist in application, facilitation and implementation of Supplier Performance Management agenda and processes.
10)    Contribute to the effective management of contracts and deliver outcomes in line with contracts objectives and business requirements.
11)    Assist in the development and maintenance of contract management information, documentation, procedures, data, and records.
12)    Ensure that all contractors with whom the company is entering into a contract meet all legal requirements and government regulations.
13)    Prepare contract summaries and status reports to keep a track of status of all contracts at different stages of progress on these contracts through close out.
14)    Assist contract holders in preparation of Tender Committee submissions with commercial and contractual input.


Generic Accountabilities:


Quality, Health, Safety, Security & Environment (QHSSE):
15)    Adhere to all relevant QHSSE policies, procedures, instructions, and controls so that NKOM provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.


Policies, Systems, Processes & Procedures:
16)    Implement approved policies, processes & procedures.
17)    Review and provide recommendations to enhance existing contract documents, forms, and templates.
18)    Assist internal stakeholders during internal and external audits. 
 

Accountabilities - 3
Accountabilities - 4
Competencies
Drive Vision
Interactive Communication
Customer Centricity
Solution Oriented
Empower & Nurture Talent
Collaboration & Teamwork
Achievement Oriented
Key Result Areas

Establishment of contractual conditions & process with suppliers of materials & services for optimal Company benefit and fair practice.

Interactions and Working Relations

Internal: With all sections and project teams

Purpose: Direct support service integrated with operations

External: Contractors and Service Providers

Purpose: Sourcing, enquires and sub-contracting
 

Financial Authorities

As per TOFA.

Qualifications, Experience and Job Skills

Qualifications:
Degree in Marine, Mechanical, Electrical & Electronics, Instrumentation Engineering. Alternatively,  a Degree in Business or Supply Chain and coupled with commensurate experience.
Experience:
1)    Relevant experience in a project or EPC environment responsible for the effective management of services related to projects within an enterprise resource system (ERP)
2)    Experience in handling contracts for various disciplines including but not limited to Corporate, Business, IT & Communications, Facilities maintenance, and management disciplines within Oil & Gas / Marine and Petrochemical industries is desirable.
Job Specific Skills:
1)    Knowledge of standard forms of contract, contracts law and industry best practices on sourcing and contract management
2)    Ability to analyze and develop compelling business cases and present the same at senior management level
3)    Strong understanding of procurement principles and end-to-end supply chain management practices and processes
4)    Working knowledge of SAP or similar ERP / Contract Management Systems.

Job Specific Competencies:
Generic 

1) Commitment to Health, Safety and Environment
2) Customer Focus
3) Global Mindset
4) People & Teamwork (Interpersonal Skills)
5) Verbal and Written Communication Skills In English
6) Computer Literacy (Microsoft Office/Excel & ERP)
7) Knowledge of Shipyard Operations
8) Knowledge in Procurement & Supply Chain Operations
9) Counseling Skills

Functional
1) Global sourcing skills
2) Procurement skills
3) Product knowledge 
4) Knowledge of contract terms and conditions
5) Through Knowledge of Incoterm
6) Interpersonal Skills
7) Computer Skills
8) Negotiation Skills
9) Familiarity with shipyard materials

Contracting Officer

Department:  Procurement & Supply Chain
City: 


Job Segment: Engineer, ERP, Electrical, Supply, SAP, Engineering, Technology, Operations