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Policy and Org. Development Specialist

Job Requisition No.:  19006
Category:  Shore-Based

Reporting structure

Reports To:

Head of Rewards & Org. Development

Direct Reportees:

None

Job Summary and Purpose

Handle all activities related to the different Organizational Development initiatives, in terms of reviewing and updating organization structure, job description, and competency framework. As well as ensure the proper allocation of resources by defining current and future manpower needs to meet NAKILAT and Joint Venture companies’ strategic goals. 
In addition to this, the role is responsible to review and update NAKILAT and Joint Venture companies’ HR policies and procedures, to ensure their alignment with the leading practices, as well as their proper implementation. 

Accountabilities

Key Accountabilities:

Organization Development:
1.    Handle and implement the organization development initiatives while working closely with the various Divisions/Departments across NAKILAT.  
2.    Advice management on change and organizational development requirements in order to meet the business objectives of NAKILAT, and based on clear analysis and benchmarks with other leading Oil and Gas shipping companies. 
3.    Develop, review and update job descriptions in coordination with NAKILAT different Divisions/Departments, using the appropriate tools, which include interviews, questionnaires, job analysis, etc., to ensure that all job descriptions are accurate.
4.    Participate in developing, reviewing and updating all HR policies and procedures in coordination with the different HR Sections and ensures their implementation.
5.    Handle all manpower planning and budgeting activities in coordination with different Divisions/ Departments.
6.    Develop manpower budgets in coordination with the Finance function and submit manpower plans and budget to the top management for endorsement while ensuring compliance with overall HR policies and procedures.
7.    Analyze and review requests related to changes in the approved manpower plans and get all required information and justifications to seek approval/decision for the top management. 
8.    Provide assistance and support to NAKILAT and Joint Venture companies different Divisions and Departments in areas related manpower planning, and provide solutions and recommendations as needed.
9.    Coordinate with the Employee Relations Section- Recruitment Unit with regards to implementing the manpower plan and Qatarization targets.
10.    Define and updated the behavioral and technical competencies in addition to their respective proficiency levels that are required to perform the various jobs effectively in coordination with the appropriate stakeholders.
11.    Coordinate with the different functions within NAKILAT in order to ensure that the competency framework is still relevant and make necessary adjustments when necessary.
12.    Coordinate with the Learning and Development section in the development of the competency matrices and performance management system and ensure that competencies are properly linked to the performance management system. 

Generic Accountabilities:

Safety, Health, Environment, & Quality (SHEQ):
13.    Adhere to all relevant SHEQ policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

Policies, Systems, Processes & Procedures:
14.    Implement approved policies, processes and procedures.

Others:
15.    Documents and maintain related records and documents.
16.    Carry out any other duties as directed by the Head of Rewards & Organizational Development. 

Accountabilities - 2

Accountabilities - 3

Accountabilities - 4

Competencies

Achievement Oriented - Intermediate
Collaboration & Team Work - Intermediate
Compensation & Benefits Design & Management - Practitioner
Customer Centricity - Intermediate
Drive Vision - Intermediate
Employee Services - Beginner
Empower & Nurture Talent - Intermediate
HR Strategic Management - Specialist
Human Resources Information System - Practitioner
Interactive Communication - Intermediate
Job Profiling - Specialist
National Development/Qatarization - Practitioner
Organizational Design - Specialist
Performance Development - Practitioner
Resourcing Management - Beginner
Solution Oriented - Intermediate
Workforce Planning - Specialist
HR Policies and Procedures - Specialist
Career Development and Succession Planning - Practitioner
Learning and Development Management - Beginner

Key Result Areas

•    Implement and complete various Organizational Development initiatives on time
•    Monitor and update any Organization structural changes in a timely manner
•    Develop and update HR policies and procedures in compliance with Labor Law
•    Maintain updated Job descriptions for all roles within NAKILAT
•    Developing and linking of competency system with job and performance management system in NAKILAT

Interactions and Working Relations

Internal:
•    All Division/Departments - to execute/communicate various OD initiatives/matters.    
External:
•    QP, QatarGas, RasGas –  to obtain information on organization design, benchmarks, market trends and best practices
•    External local and international service providers -  to obtain information on rewards & organization design benchmarks and trends 

Financial Authorities

Not Applicable

Qualifications, Experience and Job Skills

Qualifications:
•    Bachelor degree in Business Administration, Human Resources Management or any other related field
•    A certification in a relevant discipline from an accredited institution is a plus (e.g. CIPD, PHR, and SPHR)
Experience:
•    5-7 years of related experience of which a minimum of 3-5 years should be in a similar position / responsibility.
•    Previous experience in Oil & Gas industry and regional experience is preferred.  
Job Specific Skills:
•    Extensive knowledge of organizational development principles and best practices 
•    Extensive knowledge of HR policies and procedures development principles and best practices 
•    Working knowledge of HRM-ERP systems, preferably SAP
•    Knowledge of Microsoft Office

Policy and Org. Development Specialist

Department:  Human Resources
City:  Doha Office


Job Segment: HR, QA, Quality Assurance, Employee Relations, Performance Management, Human Resources, Technology, Quality

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