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Recruitment Specialist (Marine)

Job Requisition No.:  20048
Category:  Shore-Based

Reporting structure

Reports To:

Head of Marine Personnel

Direct Reportees:

None

Job Summary and Purpose

Drive the identification and recruitment of the highest quality candidates to the front-line business, to ensure sufficient levels of suitably trained and experienced officers and Ratings to man the Fleet. 
In addition, contribute to the future development of the business by creating, managing, and constantly improving a resourcing programme that supports company goals.

Accountabilities

Key Accountabilities:

Recruitment 
1.    Manage and plan all recruitment activities (both internal and external) to ensure securing timely and quality officers and rating to man the Fleet.
2.    Act as a focal point for requirements relating to recruitment services, and competitors benchmarking (salary reviews etc.).
3.    Develop and maintain cost effective solutions to acquire talent outside of recruitment partners.
4.    Work with operations team to ensure effective handover of officers on time. 
5.    Stay abreast of the new regulations, legislation, and country specific restrictions. 
6.    Maintain, review and update personnel system to ensure contract authorizations are completed.
7.    Build and maintain strong relationships with manning agencies and global skill pool managers to support meeting the company manpower requirements. 
8.    Analyze recruitment and attrition data to forecast accurate statistics and past trends for management reporting and review. 
9.    Monitor the entire recruitment pipeline and continue to review, assess, and streamline processes and implement changes as required. 
10.    Liaise with venues and administer event contracts for Induction courses.
11.    Manage and maintain all contracts related to recruitment activities.
12.    Understand and monitor recruitment related spending, provide cost effective solutions and simplification as opportunities arise.
13.    Ensure the recruitment process is in line with legal, tax and company regulations.  
14.    Act as a focal point for Nakilat Cadet programme. 

Generic Accountabilities:

Quality, Health, Safety, & Environment (QHSE):

15.    Adhere to all relevant QHSE policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

Policies, Systems, Processes & Procedures:
16.    Benchmark & develop recruitment policies, processes and procedures, to avoid any legal challenges by understanding current legislation, and enforcing regulations with managers,
17.    Monitor and evaluate the effectiveness of the recruitment process regarding success rate in search and selection and recommend modifications to policies and procedures as necessary. 
18.    Ensure full compliance with established guidelines, policies, and procedures related to sourcing, selection, and engagement of candidates for employment.

Others:

19.    Act as the main focal point for sea staff enquiries associated with training, NSAP and FOM.
20.    Provide Head of Maine Personnel with detailed information to create the yearly training budge and develop comprehensive training plans for Officers in line with the company training budget. 
21.    Proactively communicate with Officers regarding training course availability and planning; Optimize attendance. And minimize costs through effective planning and “Course Bundling”.
22.    Provide monthly training reports to be included in the Scorecard.
23.    Monitor service providers (crewing & travel agents) and ensure service delivery.
24.    Carry out any other duties as directed by the immediate supervisor.

Accountabilities - 2

Accountabilities - 3

Accountabilities - 4

Competencies

Achievement Oriented - Intermediate
Career Development and Succession Planning - Beginner
Collaboration & Team Work - Intermediate
Customer Centricity - Intermediate
Drive Vision - Intermediate
Empower & Nurture Talent - Intermediate
HR Policies and Procedures - Beginner
HR Strategic Management - Practitioner
Human Resources Information System - Practitioner
Interactive Communication - Intermediate
Job Profiling - Beginner
Learning and Development Management - Beginner
National Development/Qatarization - Practitioner
Resourcing Management - Specialist
Solution Oriented - Intermediate
Workforce Planning - Practitioner

Key Result Areas

•    Perform end to end Recruitment activities 
•    Fill all job vacancies on time 
•    Develop and draft Employment Offers 
•    Maintain relationship with various recruitment agencies 

Interactions and Working Relations

Internal:
•    Personnel Officers - to obtain and implement the Manpower Plan, and compensation details for hiring position. 
•    PR Department- to formulate and implement employer value proposition strategy, in order to attract the best talent.
•    Supply Department - to establish agreements (agencies, background verification, testing centers), monitor and endorse purchase orders accordingly.

External:
•    Recruitment Agencies - to establish agreements, agree on sourcing plans locally and overseas for recruitment campaigns.
•    Prospective Candidates - to keep a good pipeline of candidates for future recruitment

Financial Authorities

Not Applicable

Qualifications, Experience and Job Skills

Qualifications:
•    Bachelor’s degree in Business Administration, Human Resources or any other related filed.

Experience:
•    5-7 years of related experience of which a minimum of 3-5 years should be in a similar position / responsibility. 
•    Previous experience in training planning and coordination  is an advantage.  

Job Specific Skills:
•    Full life-cycle recruitment processes, including management of multiple high-volume roles simultaneously
•    Strong working experience Microsoft Office, especially MS Excel
•    Hands on experience with Applicant Tracking System (ATS) and Marine Crewing Software 
•    Demonstrated sensitivity and discretion when handling confidential information.

Recruitment Specialist (Marine)

Department:  Marine Personnel
City:  Doha Office


Job Segment: Recruiting, Testing, HR, QA, Quality Assurance, Human Resources, Technology, Quality

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