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Logistics Officer Job

Requisition Id:  14842
Country/Region:  QA
Department:  Supply
Category:  General: Established Indefinite
City: 

Position Title: Logistics Officer
Work Location: Doha & Ras Laffan


Job Summary:
Supervise all activities related to logistics for the organization as well as provide support to all the joint venture companies of NAKILAT. Liaise with freight forwarders and suppliers to address the organization’s logistics requirements
 
Accountabilities
Key Accountabilities:
Logistics and Procurement Plan:

  • Assess and organize the logistics needs of the organization in terms of transport requirements, receipt of goods, handling, storage and distribution.
  • Develop an in-depth Supply Chain management program plan to determine appropriate specifications of required items according to established guidelines and procedures. The logistics plan so developed should be for both normal and contingency situations. The Logistics Officer shall ensure that the plan developed should be in line with the budget and deployment timelines.
  • Focal Point for Interaction with Government authorities  for customs clearance of goods and material

 
Relationship Management:

  • Liaise with Qatar Customs Authorities and MOEI to ensure that all relevant documentation is in accordance with the government requirements. The Logistics Officer shall also make sure that all the documentation is correct so as to ensure timely dispatch of materials being imported into and exported from Qatar. He/she shall also look into all requirements so as to obtain duty exemption for the company.
  • Maintain effective relations with all third party service providers so as to ensure on time deliveries.

 
Monitor Subcontractors and Suppliers:

  • Monitor and report on the activities of suppliers and subcontractors and the deliverables that are due from their side as per the integrated vessel schedules.

 
Monitor Delivery of Consignments:

  • Monitor and report the delivery of consignments. Verify and process all invoices and ensure that the deliverables are in accordance with the schedules made.

 
Reporting:

  • Prepare reports and presentations for review by the Senior Management of the organization.
  • Provide prompt updates to Management when the vessel schedules varies because of changes in specifications and scope.
  • Provide prompt updates to Management when the vessel schedules get impacted because of changes in specifications and scope.

 
Improve Operational Efficiency:

  • Identify barriers that affect operational efficiency. Expedite activities such as customs clearance so as to maintain reliability and operational efficiency so as to keep demurrage and third party storage costs low. Ensure that all the required documentation and invoices are in order so as to ensure prompt payment.

 
Training of Staff:

  • Ensure that the staff are given adequate training and cross training. The Logistics Officer shall identify any additional training needs of employees to achieve high working standards.

 
Generic Accountabilities:
Supervision of Subordinates:

  • Organize and supervise the activities and work of direct subordinates to ensure that all work within a specific team is completed as per the required standards and is in line with the operating policies and procedures of NAKILAT.
  • Provide on-the-job training and constructive feedback to subordinates to support their overall development.

 
Quality, Health, Safety and Environment (QHSE):

  • Adhere to all relevant QHSE policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

 
Policies, Systems, Processes & Procedures:

  • Implement approved policies, processes & procedures and provide instructions to subordinates to ensure their proper implementation.

 
Others:

  • Perform related duties assigned such as logistics needs assessment and preparations for an emergency.
  • Review the budgetary requirements of logistics activities and direct the consolidation of the logistics budget.
  • Ensure that accurate and complete accounts are maintained and internal control systems function properly at all times.
  • Devise methods of stock control, closely monitor the warehouse and submit on a regular basis situation reports on stocks, equipment and pre-positioned goods.
  • Carry out any other duties as directed by the immediate supervisor.

 
Key Result Areas

  • Develop and implement effective logistics and procurement plans
  • Effectively supervise and train subordinates
  • Monitor the stock levels in the warehouse
  • Give effective reports and presentations to the management

 
Interactions and Working Relationships
Internal :

  • Frequent interactions with employees in:
  • Supply department
  • IT department
  • Other NAKILAT department as may be required

 
External :

  • Interaction with buyers, joint venture companies, MAN Diesel, Cyrostar, STASCO, Logistics Companies (Freight Forwarders), Ports, Vessel Owners, Vessel Masters Port Authorities for approvals and updates
  • Vessels Masters
  • Qatari and International Custom Authorities for approval of, custom clearance formalities, inspections.
  • Qatari Ministries like Ministry of Economy and Finance, Energy and Industry, Environment and other government agencies as may be required for approvals and updates
  • Qatari Aviation/Airports for shipment/material tracking and delivery
  • Suppliers, Agents, Freight Forwarders to provide necessary guidance and shipping instruction for delivery of materials/spares
  • Qatar Steel for export approvals and regulations update
  • Qatar Chamber of Commerce for document attestation

 
Financial Authorities

  • Not Applicable

 
Qualifications, Experience and Skills
Qualifications:

  • Diploma in Logistics/Warehousing/Business Studies/Business Administration/Engineering or in a related discipline is essential
  • Logistics training
  • IATA and ICAO training/certificate
  • Computer training
  • SAP training in SD and LE module
  • Good skills in Arabic language (reading and writing) 

 
Experience:

  • 3-6 years of experience in a similar role within a related logistics environment.
  • Previous experience of working in the Middle East and in a multinational environment will be looked upon favorably

 
Job Specific Skills:

  • Thorough knowledge of Logistics and Procurement processes and practices in the Middle East
  • Good knowledge of Qatar Customs law
  • Computer literate. Knowledge of Microsoft Office and ERP systems
  • Knowledge of market and vendors


Job Segment: Logistics, Engineer, ERP, SAP, Supply, Operations, Engineering, Technology