Reporting structure

Reports To:

Payroll Accountant

Direct Reportees:

None

** PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES **

Job Summary and Purpose

Assist in handling the payroll process through accurately processing payments to employees, per diem payments, settlements, and payroll for NAKILAT, Subsidiaries and its Joint Venture companies’ employees on a timely basis and as per applicable rules and regulations. 

Accountabilities

Key Accountabilities:

Payroll-related and Staff Payments:
1.    Prepare and generate approved payroll-related reimbursement claims such as Medical, Educational assistance, car loans, furniture allowances, salary advances etc.
2.    Process monthly payroll of Marine Cadets, Joint Venture Companies (NKOM, NDSQ, NSW) and Payroll payments of QGTC MI and QGTC CY Seafarers . 
3.    Track all types of employees’ leaves to accurately and efficiently process applicable payments or deductions.
4.    Continuously update and reconcile the general ledger with all posted payroll-related financial transactions.
5.    Calculate and generate pension fund transfers for Qataris and GCC Nationals upon securing applicable approvals.
6.    Update and process applicable claims additional payments such as Air tickets, leave bonus etc. in SAP.
7.    Coordinate with applicable stakeholders to calculate and process approved per diem and advance payments in compliance with applicable policies and procedures.
8.    Execute internal orders to generate Invoices to Joint Venture Companies related Payroll and Time writing invoices on monthly basic.
9.    Ensure monthly provisions are recorded in SAP related to employees End of service Benefits and any others applicable.
10.    Coordinate with HR/ER for preparation of draft final settlement by applying eligible allowances and deductions and process final pay after the relevant approvals.
11.    Assist Payroll Accountant to finalize Monthly Regular Payroll process and related updates. 

Generic Accountabilities:

Safety, Health, Environment & Quality (SHEQ):
12.    Adhere to all relevant SHEQ policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

Policies, Systems, Processes & Procedures:
13.    Follow all relevant departmental policies, processes and procedures so that work is carried out in a controlled and consistent manner.

Others:
14.    Carry out any other duties as directed by the Payroll Accountant.

Accountabilities - 2

Accountabilities - 3

Accountabilities - 4

Competencies

Key Result Areas

•    Implement accounting practices and procedures
•    Maintain payroll confidentiality
•    Timely and accurate disbursement of payroll transactions
•    Compliance with all accounting standards
•    Timely disclosure of accurate SAP reports
•    Identify variations

Interactions and Working Relations

Internal:
•    HR and IT departments – to discuss employee payments and SAP requirements.
•    Internal Auditors – to discuss compliance with international standards, rules, regulations, policies and procedures    
External:
•    None. 

Financial Authorities

Not Applicable

Qualifications, Experience and Job Skills

Qualifications:
•    Diploma degree in Accounting or in a related field
Experience:
•    1-3 years of related experience in a similar position, preferably in a similar industry
Job Specific Skills:
•    Knowledge of SAP payroll and SAP HR.