Reporting structure

Reports To:

Supply Manager

Direct Reportees:

•    Senior Marine Category/Contract Officer 

•    Marine Procurement Category Officer 
•    Purchasing officer

** PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES **

Job Summary and Purpose

Lead and effectively manage the Marine Procurement activities across Nakilat and its joint ventures, including but not limited to contracts’ management and administration, sourcing strategy, performance monitoring and tracking,  vendors’ management, etc., aiming at maximizing cost effectiveness and optimize value.

Accountabilities

Key Accountabilities:

1.    Manage the end to end contracting activities in effective and efficient way enabling Nakilat to enhance returns from spend for goods and services, and improve the performance in terms of cost, quality and overall value.
2.    Plan, develop and implement the entire range of the procurement strategies in alignment with the business objectives.
3.    Manage the challenges associated with conflicting priorities and change in demand due to rapid business growth.
4.    Manage the overall transactional activities from purchase requisition to final delivery on board, and ensure that parts and services are delivered to vessels on time, and as per company standards.
5.    Ensure that a Service Level Agreements (SLAs) are in place and follow the objectives strictly.
6.    Define, implement and manage the various marine procurement categories under supply. 
7.    Optimize existing contracts in terms of efficiency, cost and value which shall directly have an impact on Marine spend in coordination with Nakilat and the Joint Venture companies.
8.    Identify opportunities for synergies, consolidation and standardization engaging JVs, and leverage size and scale, and execute accordingly to realize value through strategic contract and cost management solutions.
9.    Ensure that the marine procurement strategy is aligned with organization goals, business strategy and Marine responsibilities.
10.    Ensure obtaining End User buy in at all stages of contracts’ management to ensure the smooth implementation of contracts.
11.    Establish regular KPI’s and Suppliers scorecards for the Marine spending considering previous experience, lesson learned with focus on continuous improvement, and standardize the KPI’s and scorecards amongst the various Marine activities (where possible). 
12.    Optimize Suppliers database based on research conducted, internal / external sourcing. 
13.    Implement and develop an effective supplier relationship approach with vendors, covering performance follow up, Supplier risk management, Supplier improvement plans, etc.

Accountabilities - 2

14.    Record, follow up and provide answer to the failure of contracted suppliers, monitor incidents (i.e.  goods/services not meeting the standard or incorrect goods/services supplied by the vendor) and take required actions.
15.    Perform vendors audit at prequalification and evaluation stages to ensure compliance with Nakilat requirement.
16.    Manage overall contracting cycle “end to end” activities related to pre-award and post award stages, and administer the contracts during their entire life, including the issuance, review, and renewal. 
17.    Evaluate the risk of the contract and ensure that appropriate protections are in place.
18.    Provide expert advice on Marine services and goods to internal and external stakeholders
19.    Prepare and recommend procurement strategy to the proper TOFA holder, including LTC and GTC, along with the related analysis/evaluation for review and award considerations (based on technical & commercial factors).
20.    Perform regular market analysis and benchmarks on respective categories of goods and services and feedback the outcome to the End User.
21.    Implement and support the development of unified policy, processes, and initiatives through adoption of best in class practices to improve cost, quality, delivery of Marine services and goods.
22.    Ensure that all activities are done in compliance with existing P&Ps, company code of ethics and business conduct and with relevant regulation.

Relationship Management:
23.    Liaise with relevant internal departments and customers.
24.    Build and maintain healthy relationships with new and existing suppliers.
25.    Work with the internal departments to streamline and optimize the processes to improve the efficiency of the section. 

Accountabilities - 3

Driving Excellence:
26.    Conduct internal and external annual audits for the Marine Procurement Section in support of the Company’s commitment to ISO 9001, 14001, OHSAS 18001 certification, TMSA requirements as well as internal control requirements and work closely with the SHEQ and internal audit to implement corrective actions for the purpose of rectifying deviations that were identified during audits and modify processes to ensure compliance with the objectives of the Company.

Generic Accountabilities:

People Management:
27.    Manage section staff by overseeing their performance management, training, and development to ensure high levels of engagement and competence.

Quality, Health, Safety, & Environment (QHSE):
28.    Ensure compliance to all relevant QHSE policies, procedures, and controls across the section, to ensure that Nakilat provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

Budgets and Plans:
29.    Contribute to the development of the Supply department budget, through setting the Marine Procurement section budget, and monitor its expenditure, while ensuring the optimal utilization of all available resources to protect Nakilat interest.

Systems and Processes:
30.    Participate in developing the Supply department policies, procedures, and systems, and ensure proper implementation to support achieving the different set targets and plans, hence Nakilat strategy and to maintain consistency with the growing needs of the business and various compliance requirements.

Others:
31.    Keep abreast of new legislations, government policy, best practices, and relevant external factors related to contracting activities.
32.    Ensure that transparency, fairness and integrity are maintained throughout the complete contract management process.
33.    Carry out any other duties as directed by the immediate supervisor.

Accountabilities - 4

Competencies

Key Result Areas

•    Maximize the profitability of the Marine spending
•    Improve the support of the Marine Procurement to the End User
•    Secure marine goods and services under respective categories within the required standards (time, quality, cost, etc.)
 

Interactions and Working Relations

Internal :
•    Contract Holders / Sponsors- Regular interactions with internal stakeholders for the purpose of assessing requirements and developing strategies for high value and high-risk projects.
•    Interaction with Fleet, Legal, Insurance, Finance, SHEQ, Commercial and Treasury Departments /Divisions - Discuss issues which require customized and non-standard solutions
External :
•    Joint Ventures- For developing common processes and procedures. Push for consolidation so as to gain benefits from economies of scale.
•    Represent the Company in dealings with suppliers, external agencies and other third parties during execution of contract related activities including soliciting tenders and negotiations

Financial Authorities

As per TOFA

Qualifications, Experience and Job Skills

Qualifications:
•    University degree in Procurement and Supply Chain; Law; Business Administration; Engineering (BA and above; Master’s Degree preferred) 
•    Preferably with membership of CIPS (Chartered Institute of Procurement and Supply)

Experience:
•    8 to 10 years of experience in Marine Procurement, 3 out of which should be in a managerial role in a well-recognized maritime company.
•    Experience in handling contracts for various disciplines with complex procedures and policies.
•    Proven experience of vendor management and contract management is required.

Job Specific Skills:
•    Strong Knowledge of marine regulation, marine vendors, and preferably LPG environment.
•    Strong Knowledge of contract, contracts law and industry best practices on strategic sourcing and contract management.
•    Ability to analyze and develop compelling business cases and present the same at senior management level
•    Strong understanding of Contracts and Procurement principles and end-to-end supply chain management practices and processes
•    Strong analytical skill, commercial and financial acumen
•    Skilled IT user (MS Office and SAP), preferably having some knowledge.
•    Strong knowledge and hands-on experience in adopting and implementing global best practices in Supply Chain.