Reporting structure

Reports To:

Head of Financing and Loans Administration 

Direct Reportees:

None

Job Summary and Purpose

Coordinate the loan administration activities towards achieving full compliance with loan agreements, in terms of    analyzing and updating loan financial models; ensuring KYC requirements of the lenders are met; trouble shooting debt administration SAP TRM; coordinating with Banks on online access issues; working with other functions on loan documentation and financing matters; etc.

Accountabilities

Key Accountabilities: 

Compliance:
1.    Monitor and ensure accuracy of all the relevant certificates notices, workings, lender’s records, regulatory updates that are submitted to the concerned third party as per the loan agreement of NAKILAT, and its joint venture companies/subsidiaries.
2.     Review and ensure submission of vessels related documentation in accordance with loan agreements.
3.    Review and analyze all documentation obtained from banks, suppliers, agents, and trustees etc. and ensure compliance with financing agreements, swap agreements and other financing documentation.
4.    Prepare cash waterfall (OPEX and other inter-account transfer) schedule in accordance with loan agreements.

Payment Processing:
5.    Prepare payment instructions for manual or online payments to all third parties and inter-account transfers and ensure that all instructions related to payments are properly executed.  
6.    Ensure smooth operations of online payment approval system by acting as a coordinator between banks and Nakilat authorized signatories. 
7.    Work closely with Finance function to identify and resolve bank reconciliation matters and handle matters with various banks in case of items not reconciled or need other actions.

Manage Bank Accounts:
8.    Ensure that the banks accounts of the company are monitored, and any unauthorized debits or credits to/from accounts are acted upon immediately. 
9.    Analyze online payment SWIFT records for suppliers, correspondent bank, or finance team, and discuss the same with banks to present needed information and records. 
10.    Prepare and compile bank documentation and internal authorities required for the addition of and modification to the list of authorized signatories/internet banking users.

Update Financial Models:
11.    Update on a regular basis financial models related to cash position, debt service position, cash flow forecast etc. so that they reflect the position of the company correctly.

Liaising:
12.    Liaise with swap banks and debt counterparties for the purpose of submission of accurate swap interest due notices, retention deposits and schedules, agency fees and other clarification as may be required from time to time.
13.    Collate approximate rates and then try and secure the highest possible interest rate for funds to be deposited by the organization according to the “permitted investment” clause in the loan agreement. 
14.    Coordinate with other departments with regards to the documents which need to be submitted for fulfilling KYC requirements.

Manage cash position:
15.    Prepare cash position reports from the bank accounts of the organization and use the same in the general accounts report.

Accountabilities - 2

Generic Accountabilities: 

Quality, Health, Safety, & Environment (QHSE):
16.    Adhere to all relevant QHSE policies, procedures, instructions and controls so that NAKILAT provides safe, world class, secure and environmentally responsible service to customers, the public and its own people.

Policies, Systems, Processes & Procedures
17.    Follow all relevant divisional policies and procedures so that work is carried out in a controlled and consistent manner.

Others:
18.    Resolve operational issues which may arise with regards to Nakilat’s banking activity.
19.    Carry out any other duties as directed by the immediate supervisor.

Accountabilities - 3

Accountabilities - 4

Competencies

Key Result Areas

•    Liaise with swap banks, debt counterparties and other departments as may be required 
•    Effectively coordinate and manage communications with banks for activities pertaining to monthly closing cycle of Finance including bank account reconciliations.
•    Maintain and update SAP TRM with all supporting documentation and internal models for financing and loan administration activities.
•    Ensure that all the relevant certificates and financial statements are submitted to the concerned third party as per the loan agreement
•    Prepare payment instructions for manual payments and online payments
•    Prepare and analyze cash and debt position reports of the organization and use the same in the general accounts report.

Interactions and Working Relations

Internal:
•    Senior Management Team as well as key Managers of different departments – 
•    Legal Division and Senior counsels.
•    Supply Manager and Supply Department IT Department – SAP requirement, internet banking online access, and to solve other issues for the efficient functioning of the computer operating system

External:
•    Banks and Financial Institutions
•    Security Trustees, Loan and Bond Facility Agents, etc.  JV Partners and potential partners 
•    External Auditors and Consultants 
•    External Financing Counsel and Law Firms

Financial Authorities

Not Applicable

Qualifications, Experience and Job Skills

Qualifications:
•    Bachelor’s degree – Preferably in the field of finance/economics or any other related field

Experience:
•    3 - 6 years’ of experience in a similar role in a large scale loan administration function.

Job Specific Skills:
•    Understanding of financing documentation and process. Understanding of SAP, banking online systems as well as accounting and financing.
•    Knowledge of bank reconciliation, payment trouble shooting, covenant reporting, and loan administration.
•    Understanding and proficient use of legal terminology related to financing and loans that is used in financing and loan documentation 
•    Proficient in the use of the Bloomberg Terminal
•    Knowledge of valuation of swaps, bonds, debt and other capital market instruments. 
•    Computer proficiency involving advance-level use of spreadsheets MS Excel (advance level); presentation and graph packages