Reporting structure

Reports To:

Payable Accountant

Direct Reportees:

None

Job Summary and Purpose

Handle and perform all accounts payable related activities, including calculating, posting business transactions, processing invoices, verifying financial data to be used in maintaining accounts payable records, as well as provide other clerical support necessary to pay the obligations of the organization.

Accountabilities

Key Accountabilities:

Accounting:

1.    Receive vendors’ invoices, and ensure that the received invoices are authentic, addressed to the right party, in compliance with the applicable submission criteria, and properly maintained.
2.    Communicate with venders with regards to any matters or quires related to their invoices and payments, and work with other departments to resolve any related issues. 
3.    Ensure that the goods receipt/service entry is done by the concerned function, and post the venders’ invoices in the system accordingly. 
4.    Ensure obtaining all the required approvals prior to processing all vendors invoices. 
5.     Ensure that the invoices banks details are matching with SAP vendors master data banks details.
6.    Perform vendors reconciliation. 
7.    Perform vendors payment proposals, and obtain required approvals prior to forwarding the payment proposals to treasury to do the payments. 
8.    Maintain current and previous years accounts payable files in a neat and tidy order and ensure that they are stored properly.

Generic Accountabilities:

Safety, Health, Environment & Quality (SHEQ):
9.    Adhere to all relevant SHEQ policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

Policies, Systems, Processes & Procedures:
10.    Follow all relevant departmental policies, processes and procedures so that work is carried out in a controlled and consistent manner.

Others:
11.    Carry out any other duties as directed by the Payable Accountant

Accountabilities - 2

Accountabilities - 3

Accountabilities - 4

Competencies

Key Result Areas

•    Implement accounting practices and procedures
•    Maintain financial security
•    Compliance with all accounting standards

Interactions and Working Relations

Internal:
•    Internal Auditors – to discuss compliance with international standards, rules, regulations, policies and procedures
•    Other Departments: to discusses matters related to invoices and accounts payable.    
External:
•    Subsidiary organizations and joint venture partnerships – to close on accounting-related issues
•    Customers and Vendors –to follow up on invoices and payments

Financial Authorities

Not Applicable

Qualifications, Experience and Job Skills

Qualifications:
•    Diploma degree in Accounting or any related field.
Experience:
•    1 - 3 years of related experience in a similar position, preferably in a similar industry
Job Specific Skills:
•    Knowledge of accounting and financial principles and tools (International Financial Reporting Standards, GAAP etc.)
•    Knowledge of SAP related modules.