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BSS Administrative Assistant Job

Requisition Id:  14063
Country:  QA
Department:  Business Support Services
Category:  General: Established Indefinite
City: 

Business Support and Services (Client) Coordination

•    Arrange tools Inward & Outward permit for service engineers & superintendents
•    Coordinate and book safety induction for service engineers & superintendent
•    Issue mobile phone/ IP Phones and bicycles to Sup. & Engineers
•    Assist vessel and project coordinator for VIP and visitor’s arrival in NKOM yard
•    Raise PR for superintendent and service engineers PPE from warehouse
•    Raise PR for BSS office stock from ware house
•    Arrange PPE and stationery for service engineers and superintendent rooms
•    Perform payments verification for accommodation and catering-related services provided by Sub-con/Service provided to N-KOM Staff, Clients, Sub-con & Visitors
•    Perform Service Entry tracking for invoices processing under BSS responsibility (staff and client accommodation, catering services & administrative related)
•    Perform as Front-line employee responding to queries to public and other external parties during contingency situations
•    Perform any other assignments and responsibilities as assigned by Manager

Business Support and Services (Workforce) Coordination

•    Check daily WHA data amendments made by operations-support sections:  Warehouse and QSA
•    Verify, consolidate and process data from Operations departments: Steelworks, Piping, Machinery, Machine Shop, Electrical, Shipwright and operations-support sections: HSSE, QSA, P&M, Warehouse, Operation, Residence and Transport Amendments data to prepare Project-wise Consolidation file and send to PJM’s for approvals on daily basis.
•    Muster all WHA related certificates scan copies with no. of hardcopies and maintaining standard filing system for auditing

Business Support and Services (Workforce) Support to Operation Sections

•    Verify and Create Material Purchase Request in SAP for Projects, Overhead of N-KOM Dept. & Sections
•    Delete pending Purchase Request/Cancellation of PR in SAP after Vessel Sail-out or whenever requested by end-user
•    Prepare various Purchase Request related reports on a regular basis
•    Maintain all PR related documents for audit purpose

 

EDUCATIONAL / PROFESSIONAL QUALIFICATIONS
•    High school graduate

 

WORKING EXPERIENCES AND SKILLS
•    3 years’ experience in relevant work

 


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