Reporting structure

Reports to: 

Procurement & Supply Chain Manager

Direct Reports:

Purchasing Coordinator
Senior Contracting Officer

Job Summary and Purpose

This role encompasses the operational leadership and management of all staff responsible for Contracting within Procurement & Supply Chain. It is a key leadership role which recognizes the importance of this key function to Qatar Shipyard technology Solutions in establishing contractually sound, cost effective and available sourcing of safe and quality shipyard services and labor. Responsible for all day to day operational management, policy compliance & improvement and professional management of the Contracting team.

The role demands high level communication skills to influence internal stakeholders across all projects as well as key external parties.  The success of this role will be measured by contractual effectiveness to deliver high availability & low cost on shipyard services and labor.  The role is key in underwriting the success of Procurement and is responsible for developing and maintaining relationships with key suppliers & providers on a global, regional and local scale for tendering, negotiations, contracting, legal consideration, closure, management of risk, as well as management of critical success factors such as security of supply and delivery performance.

Accountabilities

1) Manages all processes relating to subcontracting and leads a team of Contracting Officers and Admin  Assistants in executing subcontracting work to support the Operations Department which includes

a) Sourcing and identifying suitable subcontractors and maintain a list of Approved Subcontractors and database of subcontractors and their respective scopes.

b) Securing of subcontractors for project as required by end users.

c) Evaluation of performance of subcontractors' performance and identifies areas of improvement.

2) Formulates policies and strategies to manage the sub-contracting processes in the most effective manner.

3) Develops, cultivate and maintains strategic relationship with sub-contractors.

4) Performs relevant elements of contract review relating to sub-contractor cost, as required.

5) Assesses and negotiates sub-contractors’ quotations and bills.

6) Liaises with the Commercial Department on forthcoming repair projects to prepare the upfront sub-contracting for the vessel arrival date and work scope, and the feedback for the costs of critical jobs.

7) Plans and assigns project to Contracting Officers.

8) Approves Work Orders.

9) Monitors and prepares sub-contractor manpower report to Procurement and Supply Chain Manager.

10) Settle sub-contractor disputes on Variation Order claims.

11) Work with contractors, and Commercial Department to establish yard standard tariffs.

12) Manages Subcontractor Facilities and assigns workshop and office spaces.

13) Conducts Department Reviews to requirements defined in the Qatar Energy.

14) Monitors the performance indicators set for Contracting and defined in Qatar Shipyard Technology Solutions IMS Policy and Objectives Matrix.

15) Reports PIs and results of preventive actions at Management Reviews to requirements defined in the IMSP.

16) Carries out the responsibility for safety and health as defined in the Safety and Health Manual.

17) Employee should prioritize wellbeing of themselves and their colleagues while maintaining a safe and healthy work environment. Adhere to all health & safety protocols, participate in wellbeing & wellness programs, and promptly report any concerns regarding the wellbeing of oneself & others in order to foster a culture of best practice.

18) Performs any other assigned duties and responsibilities.

Accountabilities - 2

Accountabilities - 3

Accountabilities - 4

Competencies

Key Result Areas

Establishment of contractual conditions with suppliers of materials & services for optimal Company benefit.

Interactions and Working Relations

Internal: With all sections and project teams
Purpose: Direct support service integrated with operations
    
External: Contractors and Service Providers
Purpose: Sourcing, enquires and sub-contracting

Financial Authorities

• As per TOFA.

Qualifications, Experience and Job Skills

Qualifications:

Degree in Marine, Mechanical, Electrical & Electronics, Instrumentation Engineering. Alternatively, a Degree in Business or Supply Chain and coupled with commensurate experience.

Experience:

Shipyard, oil and gas, or process industry experience, plus high-level exposure to contracts, terms and conditions and labor laws would be an added advantage.

No. of years will be minimum 12 years in the core business of Contracts under Supply Chain or Procurement department and at least 5 years in managerial position.

Job Specific Competencies:

i. Behavioral (Refer to Qatar Shipyard Technology Solutions Competency framework for competency defnitions):
1)    Drive Vision
2)    Interactive Communication
3)    Customer Centricity
4)    Solution Oriented
5)    Empower & Nurture Talents
6)    Collaboration & Teamwork
7)    Achievement Oriented

ii. Technical:
8)    Supply Chain Risk Management
9)    Contract & Procurement Management
10)    Supply Chain Projects Management
11)    Business Process Knowledge
12)    Business Systems Knowledge
13)    Vendor and Contract Management
14)    Technical Negotiation
15)    Marine Operations Knowledge