Reporting structure

Reports To    
Head of Invoicing

Direct Reports    
Nil

Job Summary and Purpose

Execute a set invoicing strategy as aligned with the Business Plan and Revenue forecast, including performing the invoicing processes in a timely and effective manner in keeping with the Company’s business objectives, and provide technical guidance for the Invoicing Engineer.

Accountabilities

1.    Review project estimation files to thoroughly understand associated revenues, costs, and all terms and conditions.
2.    Allocate costs in alignment with the established work breakdown structure (WBS) through detailed mapping and assignment of expenses to corresponding tasks and subtasks within SAP, including managing man-hours, material budgets, subcontractor budgets, chargeable cost budgets, and release budget releases to production as necessary. 
3.    Distribute allocated man-hours for each WBS element to relevant sections, collaborating with production engineers and the Project Manager as necessary.
4.    Maintain a comprehensive understanding of business objectives and KPIs as defined periodically while ensuring fulfillment of all billing requirements.
5.    Participate in VSCC meetings onboard and scope review meetings where applicable, providing feedback and action plans as required. 
6.    Conduct regular inspections of ongoing work on vessels and within workshops to identify and document any changes in scope.
7.    Plan and monitor all commercial activities related to vessels once they are present in the yard.
8.    Track actual costs against budgets, inform the Project Manager of variances or overruns, and work with relevant section engineers to address cost issues and implement control measures for improved profitability.
9.    Regularly update and review project profitability with the Head of Invoicing.
10.    Prepare quotations for additional work and periodically submit budget updates to the Owner's Representative.

Accountabilities - 2

11.    Review and control the collection of all documentation and related data necessary to ensure the seamless preparation of draft invoices.
12.    Review the draft invoices and cost summaries with the Head of Invoicing, including making necessary amendments as required before submission to clients.
13.    Negotiates the draft invoices with clients and settles the final invoice in consultation with the Head of Invoicing.
14.    Prepare settlement agreements and get it duly signed.
15.    Prepare and submit the final invoices to clients and follow up on the payments as per the agreed payment terms.
16.    Compiles and maintains the billing file in an organized manner.
17.    Provide project-related data to Head of Invoicing and assist him in maintaining the same.
18.    Provide technical guidance, input, and work review/feedback for invoicing engineers.
19.    Prioritizes personal and colleague wellbeing, upholding a safe and healthy work environment. Adheres strictly to all health and safety protocols, actively participates in wellbeing and wellness programs, and promptly reports any concerns to foster a culture of best practice.
20.    Undertakes additional duties as assigned by the Commercial Manager (Invoicing), Head of Invoicing and by the management, including but not limited to generating reports and compiling statistics.

Competencies

Key Result Areas

•    Capturing the work variation on timely manner to ensure related costs are properly covered.
•    Accurate and on time invoicing to achieve improved revenues and project profitability.

Interactions and Working Relations

Internal:
Operations (Project Management & Planning), Production (Workshops), Engineering, P&SC.

Purpose: 
Technical input for invoicing such work variations and costs for the projects.    

External:
Clients & Contractors

Purpose: 
Billing

Financial Authorities

•    As per TOFA.

Qualifications, Experience and Job Skills

Qualifications:
•    A Degree or Diploma in Naval Architecture, Marine Engineering, Mechanical Engineering, Certificate of Competency (Marine Engineer Officer) Class 1 (Motor Ship) or its equivalent.

Experience:
•    At least 5 continuous years of relevant working experience in a reputed shipyard.

Job Specific Competencies:

i. Behavioral
•    Drive Vision
•    Interactive Communication
•    Customer Centricity
•    Solution Oriented
•    Empower & Nurture Talents
•    Collaboration & Teamwork
•    Achievement Oriented

ii. Technical
•    Commercial Management
•    Regulatory Knowledge
•    Technical Negotiation (Costing and Estimation)
•    Billing Process Management
•    Analytics and Reporting
•    Record Keeping and Document Control