Reporting structure

Reports To: Senior Purchasing Officer

Section: Purchasing

Direct Reports: Nil

** PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES **

Job Summary and Purpose

Offer effective solutions to clients on their consumable needs through daily local market visits/discussions with clients, engagement with suppliers, purchasing required materials in line with specifications, and delivering the procurement process on time. When not required, perform procurement support activities from the office. 

Accountabilities - 1

Market Visits and Procurement:
1. Visit the market daily using a company-provided pickup to source and purchase materials.
2. Identify new suppliers, check material availability, and collect quotations directly from the market.

Inspection and Control:
1. Ensure delivered materials comply with requirements and close OS&D (over, short, and damage) materials.
2. Identify non-conformities and suggest improvements to purchasing procedures.
2. Conduct value and ageing analysis of the purchased products to improve efficiency.

Procurement Operations:
1. Perform the material and services procurement process to ensure delivery on time and meet the required specifications in compliance with the Company policies, department procedures, and ethical standards.
2. Maintain proper documentation and records for all procurement transactions.

Accountabilities - 2

Relationship Management:
1. Liaise with clients to identify material requirements and ensure timely delivery of materials.
2. Coordinate with expeditors and purchasing teams to assess local market needs.
3. Negotiate with suppliers to achieve best value while safeguarding the company’s interests.

Agreement Activities:
Seek opportunities for consolidation by establishing and managing supply agreements/Call-off Agreements which are directed towards reduction of overall acquisition and inventory cost.

Record Management:
1. Report daily progress to the Senior Purchasing Officer and Head of Purchasing via Smartsheet.
2. Perform office-based procurement and administrative tasks when market visits are not required.
3. Maintain accurate records, document, and reporting activities in line with Purchasing P&P requirements, including daily market visits/activities documentation to achieve monthly KPI
4. Review requisitions and source materials from suitable vendors, technically and commercially.
5. Monitor the performance of the suppliers of the organization and assist in performing site audit

Accountabilities - 3

Market Research:
1. Conduct market research and gather market intelligence on new products, opportunities and suppliers.
2. Monitor market trends for frequently purchased materials.
3. Support purchasing teams with pricing and market data for budgeting.

Generic Responsibilities:
1. Follow all P&SC policies and procedures so that work is carried out in a controlled and consistent manner.
2. Performs other duties assigned.
3. Employee should prioritize the wellbeing of themselves and their colleagues while maintaining a safe and healthy work environment. Adhere to all health & safety protocols, participate in wellbeing & wellness programs, and promptly report any practice regarding the wellbeing of oneself & others in order to foster a culture of best practice.

Key Result Areas

1. On-time, efficient, and compliant purchasing activities.
2. Client satisfaction level.
3. Accurate document record.

Interactions and Working Relations

Internal: With Purchasing team, departmental head.

Purpose: collaboration towards procurement strategy, Progress reporting, Delivery updates, payments and invoicing, material status, Direct support service integrated with operations, change orders, scheduling.

External: Clients, Suppliers.

Purpose: Sourcing, purchasing, negotiation, Follow-up for material deliveries and arrangements, quality issues, change orders, sourcing, timely supply arrangements, Progress reporting, end-to-end orders expediting.

Qualifications, Experience and Job Skills

Qualifications:  

• Diploma or Degree in Marine, Mechanical, Electrical & Electronics, Engineering, Business, or Supply Chain.
• Qatar Driving License.

Experience:  

• 5-year relevant experience in Shipyard, Oil & Gas, or process industry within Supply Chain.

Job Specific Competencies: 

i. Behavioral
1)    Drive Vision
2)    Interactive Communication
3)    Customer Centricity
4)    Solution-Oriented
5)    Collaboration & Teamwork

ii. Technical
1)    Materials Management /Administration
2)    Technical Negotiation
3)    Record Keeping and Document Control.