Reporting structure

Reports To:

Senior Recruitment Officer / Recruitment Officer

Direct Reports:

None

Work Location: Ras Laffan

Job Summary and Purpose

Support the recruitment team in handling and coordinating all recruitment related activities in terms of recruitment planning, candidates’ sourcing, selection, and engagement in close coordination with hiring managers.

Accountabilities

Key Accountabilities:

Recruitment: 
1.    Assist in planning regular recruitment trips to source high-caliber Qatari National candidates through university fairs or similar, whilst promoting a positive image of NAKILAT and Joint Venture Companies. 
2.    Assist in performing searches for qualified candidates according to the relevant job criteria, using databases, networking, Internet recruiting resources and internal databases as and when required. 
3.    Assist in screening CVs and applications and generate a short-list for functional/divisional/departmental review.
4.    Assist in arranging and organizing for the placement tests and interviews activities for the short-listed candidates.
5.    Assist in verifying credentials (e.g. university degrees) and conducting reference checking once approved and waived by the candidate.
6.    Coordinate with overseas candidates to do the medical check and collect the required documents needed to further process their recruitment procedures (Degrees authentications from responsible authorities, passport copy, medical results, experience certificates, application form and personal data form).
7.    Coordinate and follow-up with government affairs section with regards to the formalities related to new joiners (i.e. business visas, work visas, medical reports/letters, Police Clearance, sponsorship transfer…etc.).
8.    Arrange hotel reservations, flight tickets, local transportation for new hires (overseas candidates).
9.    Coordinate with IT and General Services functions in order to arrange all necessary items for new joiners such as allocate space, stationeries, IT requirements.

Generic Accountabilities:

Safety, Health, Environment, & Quality (SHEQ): 
10.    Adhere to all relevant SHEQ policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

Policies, Systems, Processes & Procedures:
11.    Implement approved departmental policies, processes and procedures.

Others:
12.    Carry out any other duties as directed by the immediate supervisor.

Competencies

Key Result Areas

Provide support to recruitment team; Coordinate pre-joining formalities (visa issuance, RP issuance, hotels and tickets bookings…etc.)

Interactions and Working Relations

Internal: All Nakilat and Joint Venture Companies’ Divisions/departments, L&D Section, and Government Affairs Section

Purpose: to fulfil their manpower requirements, to recruit Developees and Marine Cadets, and to obtain Work Visa, Medical Letters, Police clearance issuance for new joiners    

External: Hotels and Travel Agents 

Purpose: to coordinate related arrangements for new joiners.

Financial Authorities

Not Applicable

Qualifications, Experience and Job Skills

Qualifications:
•    Diploma in Business Administration, Human Resources Management or any other related field

Experience:
•    1-3 years of related experience in a similar position, preferably in a similar industry

Job Specific Competencies:

Generic:
•    Commitment to Company Core Values
•    Verbal and Written Communication Skills in English
•    Computer Literacy (Microsoft Office/Excel/ PowerPoint)
•    Time Management Skills
•    Analytical Thinking Skills
•    Presentation Skills
•    Problem Solving Skills

Functional:
•    Resourcing Management
•    HR Policies and Procedures