Reporting structure

Reports To:

Chief SHEQ Officer

Direct Reportees:

None

Job Summary and Purpose

Proactively ensure that the Safety and Occupational Health Systems within the organization are up to date at all times, and coordinate with Nakilat and other JVs’ SHEQ functions to enhance the safety and health standards, through reviewing and following-up on safe working practices at work sites and developing and implementing the SHEQ-MS for continuous improvement, which is in line with the requirements of the corporate, shipping, ship building and ship repair industries. 

Maintain and update company Policies and Procedures for continuous improvement in Quality, Health, Safety and Environment certifications in ISO 9001, 14001 & 45001.

Accountabilities

Key Accountabilities:

Risk Assessment: 

• Act as a custodian for the SHEQ Dept risk assessments and ensure they are reviewed and maintained up to date to manage and control company SHEQ risks.
• Conduct SHE Risk assessments and job safety analysis. as and when required, provide recommendations to mitigate these risks, track mitigations to an effective close out.

SHEQ Training:

• Develop, coordinate, and deliver Safety, Health and Environment related training programs for the company employees and Safety Focal Points, in coordination with the L&D section.

Work Permits:

• Implement Company Permit to work system, and issue work permits and monitor effective implementation of permit to work system for various departments/contractors. 
• Review permits, JSA’s (Job Safety Analysis) and ensure a safe control of work with proper measures are taken prior to commencement of work and during the course of the work.
• Emergency Preparedness:
• Ensure that all the staff is completely familiar with the emergency evacuation procedures.
• Conduct emergency evacuation drills to check the emergency preparedness of the facility to ensure that safety systems are well maintained, and coordinate with relevant people to ensure adherence to the plan and pre-determined drill schedules.

SHEQ Audits:

• Conduct SHEQ internal audits as part of the IMS Internal Auditors’ Team to ensure effective implementation of the Integrated Management System in accordance with the requirements of IMS Certification Standards, including the HSE audits of suppliers (in coordination with supply). 

Site Inspections:

• Carry out periodic inspections to monitor the SHEQ standards at the company different facilities, including the onshore joint venture companies and events arrangements and provide inspection report findings to relevant parties for appropriate actions.
• Carry out inspections of vessels during their Dry Docking or refits and liaise with yard HSE functions to ensure adherence to the safety standards and procedures, during the course of vessel repair works.
• Conduct hygiene and food handling inspections across Nakilat offices, catering services and labour accommodation camps.

Personal Protective Equipment:

• Identify the requirements of the Personal Protective Equipment (PPE) for the company, evaluate sources for procuring good quality PPE, and manage the inventory and issuance of the PPE equipment to staff in a timely manner to ensure that there is adequate supply of PPE and other emergency equipment at all times.

Accountabilities - 2

Fire Fighting and First Aid:

13.    Ensure Firefighting equipment and systems are always maintained in high standard of readiness.
14.    Ensure availability of adequately trained Fire Wardens and First aiders for all office floors, as well as the maintain and adequate stock of the first aid kits. 
15.    Manage system for rapid communication in event of emergency to provide staff with emergency instructions.

SHEQ Awareness and Culture:

16.    Enhance the culture of safety across the organization and implement measures to increase awareness among staff with regards to the latest safety standards and developments. 
17.    Update and maintain Health and Safety awareness tools such as SHEQ Handbook, emergency response handbook, SHEQ Posters and desk safety materials like calendars, messages, etc.
18.    Organize campaigns (quizzes, awareness videos and presentations, etc.) (including those Health & Safety Campaigns with external parties - Ministerial Bodies and reputed institutions in Qatar) to create awareness among the staff, and gauge their level of knowledge about SHEQ procedures, and provide detailed analysis on the outcome to the respective chief/manager.
19.    Manage the content of the electronic applications, such as SharePoint Intranet Portal and Ooredoo SMS alert system to ensure up to date SHEQ information is available to staff at all times.
20.    Prepare SHE Announcements, alerts, and circulars for all staff for SHE related issues. 
21.    Prepare accident / Incident notifications / updates for Senior Management review on periodical basis.

Accident Investigations:

22.    Review near misses and ensure that these incidents are recorded through the SharePoint portal.
23.    Lead incident investigations and work proactively to ensure that recommended corrective actions are implemented within the established timeframe.
24.    Review and analyze injury and incident reports received from JV Companies and suggest additional mitigation actions. 
25.    Prepare lessons learnt circulars based on the incident and promulgate to other Nakilat entities as experience shares.
26.    Follow up to ensure all corrective / preventive actions planned after the investigation are effectively closed out / effectively implemented.

SHEQ Dept Data and Statistics:

27.    Manage the overall SHE data and Statistics for all Nakilat Business units, including reviewing, compiling, analyzing, and presenting JV companies’ SHE statistics, and safety benchmarking, including preparing the SHE monthly performance report for Nakilat and JV companies.
28.    Compile information and prepare presentations required for key meetings including Nakilat board Meetings (Quarterly), Nakilat SHEQ Committee Meeting / Management Review Meeting.
29.    Provide data and SHEQ information for company’s Annual Report, Sustainability report, JVs’ Board meetings and regulatory authorities.
30.    Develop SHEQ function’s Power BI dashboards; Update and maintain SHE data on Power BI system.

Accountabilities - 3

Generic Accountabilities:

Quality, Health, Safety, & Environment (QHSE): 

31.    Adhere to all relevant QHSE policies, procedures, instructions, and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.
32.    Carry out SHE Site inspections to monitor the implementation of the SHE Management System and obtain feedback from SHE representatives and employees.

Policies, Systems, Processes & Procedures: 

33.    Prepare, review, and implement Safety and Health Policies & Procedures.

Others:

34.    Attend SHEQ seminars, conferences, and workshops, and subscribe to journals and newsletters related to SHEQ to remain updated with the latest developments.
35.    Assist in the establishment of workplace health and safety committees.
36.    Coordinate with the HSE functions at QatarEnergy and RLIC for knowledge, experience and information sharing and alignment purposes.
37.    Convene and coordinate the SHE alignment meetings with JVs HSE functions and Nakilat other related entities (NAC, Warehouse, etc.) and report any identified observations. 
38.    Carry out any other duties as directed by the immediate supervisor.

Qualifications, Experience and Job Skills

Qualifications:

•    Bachelor’s degree in Occupational Safety and Health or any other related discipline.
•    Formal Health and Safety training will be required where the primary qualification is not specific to Health and Safety Emergency Response training,
•    Basic Firefighting and First Aid Training, Hygiene and Food Safety (HACCP), Training
•     ISO Audits –  Lead Auditor training (ISO 45001)
•    Membership of a OHS professional body i.e. NEBOSH is preferred.
•    Incident Investigation and Risk Assessment training. (taproot preferred) 
•    Risk Management (ISO 31000 certified).

Experience:

•    Minimum of 6 years’ position related experience in an office as well as a shipyard/maritime environment.
•    Previous experience of working in a multinational and multicultural environment, ideally in the Middle East or Asia will be preferred.
•    Experience with implementing requirements of ISO 45001.
•    Experience as a Safety Inspector
•    Experienced in Data analytics and mining.

Job Specific Skills:

•    Thorough knowledge and understanding of safety rules, Statutory and regulatory requirements and industry best practices are pre-requisites for this position
•    Proficient in conducting Risk Assessments for new projects and / or processes.
•    Proficient in operation of SAP-EHS Module
•    Proficient in the use of computers- preferably Windows 7 and above, Office 2010